Privacy Policy

  1. Information about Our Organization and Web Site
  2. Providing Users with Anonymous Access
  3. Automatic Collection of Information
  4. Use of Cookies
  5. Data Collection and Purpose Specification
  6. Services and Links of the Town Web Site
  7. Children’s Privacy
  8. Disclosure and User Choice
  9. Confidentiality and Security
  10. Services and Links through the Town Web Site
  11. Access, Review, and Correction of Personally Identifiable Information
  12. Privacy Compliance
  13. Notification of Changes

Information about Our Organization and Web Site

Modern information and communication technologies play a fundamental role in the activities of the Town of Upper Marlboro (“Town”). We are committed to protecting your personal privacy and providing a safe and secure online experience. That is why the Town has created the strong privacy and safety protections described in this policy.

The Town is located in Prince George’s County, Maryland, USA. We are the elected or appointed representatives of the citizens of the Town, approved volunteers, or have been hired by the Town to provide specific services. This privacy policy covers the Town of Upper Marlboro and its Web site (“Web site”) www.UpperMarlboroMD.gov.

Providing Users with Anonymous Access

You can access the Town’s Web site home page (“home page”) at www.UpperMarlboroMD.gov and browse Web pages on that domain without disclosing your personally identifiable data. “Personally identifiable data” is used here to refer to your legal name. “General or anonymous data” means information that is not necessarily connected to your legal name, such as an E-mail address, street address, login name, or user-provided password. “Personal data” means both personally identifiable and general or annonymous data.

Automatic Collection of Information

The Town automatically logs general or annonymous data about specific users of the Web site by such means as programming, or the Town links to information automatically logged by such means from outside sources, such as an Internet Service Provider. This information includes:

  1. The Internet domain and IP address from which you access the Town Web site.
  2. The type of browser and operating system you use to access the Town Web site.
  3. The date, time, and duration of your visit.
  4. Which Town Web pages you view and how long you view them.
  5. If you link to the Town’s Web site from another Web site, the address of that Web site.
  6. If you search the Town Web site, the search words or phrases you use and the results of the search.
  7. Any information you voluntarily provided while accessing the Town’s Web services.

We do so for the following purposes:

  1. Technical administration of the Web site
  2. Research and development
  3. Customer administration
  4. Marketing

Use of Cookies

A cookie is a piece of data stored on the user’s hard drive containing information about the user, such as a login name and password for a Web site. Usage of a cookie is usually in no way linked to any personally identifiable information, such as your name, unless you use your name as your login name.

Once users close their browser, cookies may simply terminate. Other times, cookies remain on your computer to facilitate future visits to a particular Web site. For example, if a Web site requires a password to enter any Web pages, the user would not have to type a login name and password more than once on the first visit, but the login would be automatic on subsequent visits, thereby saving time while on a site.

A user may always decline to have a cookie installed on their computer. Consult your Web browser or software for information on how to set various levels of security. If a user rejects a cookie, they usually may still use a Web site, in general or anonymously. However, without a required cookie, the user may be limited to some areas or services of a Web site.

Cookies also enable Web site owners to track and target the interests of users to enhance their experience on a Web site. The Town does not currently use cookies on the Web site.

Data Collection and Purpose Specification

The Town may require you to provide certain personal information to complete a specific transaction while using services on the Web site. This information may be required in order to provide you with specific services, such as your E-mail address to post a message to a discussion board. You may choose not to provide this information. However, if you choose not to provide it, we will be unable to provide those services which require that information, and you will have to complete your transaction either in person or by mail.

The Town does not collect personal information about users of the Web site from other sources, such as public records or bodies, or private organizations, unless mentioned herein. We do not collect or use personal data for any purpose other than that indicated in this policy statement. If the Town wishes to use your personal data for new purposes, you are offered the means to consent to those new purposes by writing to the Town Clerk, 14211 School Lane, Upper Marlboro, MD 20772.

Services and Links of the Town Web Site

The Town Web site may enable you to communicate with other users or to post information to be accessed by others, such as discussion boards or forums. When you do so, other users may collect your personal data. The Web site does not include links to third-party Web service providers.

Children’s Privacy

We do not knowingly collect personally identifiable data from children. The Town does not take specific steps to protect the privacy of children who disclose their personally identifiable data other than to remove said data as described in this privacy policy. The Town does not provide information about personally identifiable data practices in relation to children on the home page, or on those pages on the Web site where personally identifiable data may be voluntarily collected.

Disclosure and User Choice

The Town may disclose personal data to internal organizations or third parties in the employ of the Town for Town purposes only. These companies will not retain, share, store or use personal data for any secondary purposes. The Town does not sell your personal data to any third-party organizations.

When we disclose your personal data for the same purposes as those indicated above, you are provided with the means to opt-out of disclosure by writing to the Town Clerk, Town Administrator, 14211 School Lane, Upper Marlboro, MD 20772. Where the Town may disclose your information for purposes which are different from those mentioned, you are offered the opportunity to consent to disclosure.

Confidentiality and Security

We do not currently give you the option of using a secure transmission method to send the Town the following types of personal data:

  1. Primary personal data (such as name and contact details)
  2. Identifiers (such as credit card details, Web site password).

The Town has implemented security policies, rules and technical measures to protect the personal data that the Town has under its control from:

  1. Unauthorised access
  2. Improper use or disclosure
  3. Unauthorised modification
  4. Unlawful destruction or accidental loss.

All Town employees, volunteers, and data processors, who have access to and are associated with the processing of personal data, are obliged to respect the confidentiality of users’  personal data. The Town ensures that your personal data under our control will not be disclosed to State institutions and authorities, except if required by law or other regulation.

Although the Town takes appropriate measures to safeguard against unauthorized disclosures of information, the Town cannot assure you that personal data that we collect will never be disclosed in a manner that is inconsistent with this privacy policy. Inadvertent disclosures may result, for example, when third parties misrepresent their identities in asking for access to personal data about “themselves” for purposes of correcting passible factual errors in the data.

Services and Links through the Town Web Site

The Town Web site may enable you to communicate with other users or to post information to be accessed by others, such as discussion boards. When you do so, other users may collect data that you provide during these activities.

The Town Web site contains links to external sites. Please be aware that the Town is not responsible for the privacy practices of such other sites. The Town encourages our users to be aware when they leave our site and to read the privacy statements of each and every Web site that collects personally identifiable information. The Town’s privacy policy applies solely to information collected by the Town’s Web site.

Access, Review, and Correction of Personally Identifiable Information

You can ask the Town whether we are keeping personal data about you by writing to the Town Clerk, 14211 School Lane, Upper Marlboro, MD 20772. The Town will provide you with a readable copy of the personal data about you kept by the Town within 30 days upon receiving your letter, although we may require additional proof of your identity. The Town will provide the information without any charge.

You may challenge the data from your visits to the Web site that the Town holds about you and, where appropriate, you may have the data:

  1. Erased
  2. Rectified or amended
  3. Completed

Under certain circumstances, the Town may reserve the right to refuse to provide users of the Web site with a copy of their personal data, but you will be given reasons for any refusal. The Town allows you to challenge our decision to refuse to provide you with a copy of your personal data by writing to the Town Clerk, 14211 School Lane, Upper Marlboro, MD 20772.

Privacy Compliance

This privacy policy statement of the Town is in full compliance with applicable County, State, and Federal laws as of April 1, 2007.

Notification of Changes

If the Town decides to change this privacy policy, those changes will be posted on this Web page so that our Web site users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.

If at any point the Town decides to use your personal data in a manner different from that stated at the time it was collected, users will be notified by E-mail. Users will have a choice as to whether or not we use their information in this different manner. We will use information in accordance with the privacy policy under which the information was collected.